ChatGPT – Your Virtual Career Coach in the Job Search Journey
Looking for a job can feel like an overwhelming task. Some may describe it as a full-time job. You spend hours searching for job opportunities, participating in recruitment fairs, optimizing your LinkedIn profile, tailoring and fine-tuning your CV and cover letter, and then filling in all the same information into a company’s specific job application software. Sometimes you get to the interview round. Have a good feeling about how it went. Get super excited and hopeful, and then receive THE email: “Unfortunately this time you were not selected”. The job-searching process can be quite a frustrating, time-consuming, and lonely journey. But what if there was a way to make it more efficient? What if you could have yourself a tireless sparring partner, a virtual career coach to walk the job-searching journey with you and help you every step of the way? ChatGTP, an AI-powered language model has turned out to be a surprisingly handy helper for job seekers. In a relatively short time, job seekers around the world have found the advantages of using ChatGPT and other AI tools and the number is steadily growing. In Finland, according to National Recruitment Survey 2023, Job Search in Finland (1), 8 % of respondents (N =3600) used AI in their job search and 36% said they might explore it in the future. The respondents used AI mostly for writing the application documents, but AI can be helpful in many steps of the job searching journey. It can, for example, help you find job opportunities, recognize your skills and competencies, write tailored job applications, help you to practice for job interviews and give advice on how to advance your career. With the help of the following hands-on tips, you can partner with ChatGPT to make your job search journey more efficient. Basics of ChatGPT ChatGPT stands for Chat Generative Pre-trained Transformer. (2) The basic idea of how ChatGPT works is that you chat with it. You ask questions and the AI gets to work. AI searches information from the material it has been trained with or material you provide for it and combines it into comprehensive unique answers in seconds. You may chat with the ChatGPT both in Finnish and in English. However, the English version works better as most of its training material has been in English. (3) It's important to keep in mind that the answers you receive from ChatGPT are AI’s predictions of the right answer, not knowledge of the right answer. Sometimes AI can also hallucinate, meaning it produces answers that are not based on facts or the right context. When using ChatGTP, the content should be treated with a healthy dose of source criticism and evaluation of whether the answers are accurate or not. (3). Be aware of privacy issues Before you get started with ChatGPT it’s good to acknowledge some privacy issues. Keep in mind that the material you provide for the ChatGPT might be used later as AI’s training material. As a general rule, don’t submit anything you would not publish on the internet. I recommend that you remove any of your personal data before providing material for the AI, for example when working on your CV and cover letter with the help of ChatGPT. Ready to get started? Follow these easy steps: 1. Create a ChatGPT account If you don’t have one yet, start by creating a ChatGPT account. The account can be created for free: https://chat.openai.com/auth/login. Once you have created a user account, you can start a conversation with the AI and ask various questions. 2. Recognise your core skills and competencies Sometimes it’s hard to define your core skills and competencies. AI can help you with this. Copy your CV or LinkedIn profile content to ChatGPT and based on the information provided, ask it to analyze the person's five most important competencies. Before doing this, remove all confidential or too personal information from the material due to privacy issues. Remember that the answers you receive are always based on the text you provide. Does the list of the five most important competencies align with your perception of yourself? If you feel that the results don’t accurately represent you, it’s time to make some adjustments to your CV and/or LinkedIn profile. Pro tip: The easiest way to copy your LinkedIn profile content to ChatGPT is to use the “More” button at the beginning of your LinkedIn profile and select “Save to PDF”. 3. Find job opportunities After you have crystallized your key skills and competencies it’s time to explore different opportunities where you could use your skillset. You may ask ChatGPT to recommend the kind of jobs where you could utilize your competencies based on the information provided. You may even ask for a list of a few companies operating in Finland that might have a use for an expert like you. Pro tip: Have you considered entrepreneurship as one of your career options? Ask ChatGPT what kind of consultancy business you could establish based on your skill set. 4. Write tailored job applications Something that ChatGPT is good at is role-playing. Ask ChatGPT to be a career coach with excellent copywriting skills. Let it know that you would like to apply for a specific job and, as background material, submit the job description and maybe some additional information about the company. Next, let ChatGPT read your current CV and draft version of a cover letter. Ask it to check for possible grammatical errors and give recommendations for improvements. Also, based on the job ad, ask ChatGPT to analyse what keywords you should use in your application and what relevant competencies you should highlight for this position. With the help of AI, you may have more clarity and impact on your application documents. Pro tip: In Finland, recruiters appreciate quite concise job applications. If your CV is several pages long, ask ChatGPT to help you edit the text shorter. 5. Practice for a job interview Job interviews can be nerve-wracking. Training for it is a smart move especially if you are nervous about it or if it has been a while since your last one. Ask ChatGPT to take the role of a hiring manager of the target company and organise an interview simulation for you. Provide background information e.g., your application documents, the job description and some additional material about the company. Based on the information provided, ask ChatGPT to interview you for the open position. If you write your answers, you can ask ChatGPT for feedback and tips on how to improve your answers further. Pro tip: You may also try switching the roles. Take the role of the hiring manager and interview ChatGPT for the job. Ask it to take the role of a job applicant and answer the interview questions based on your application documents. Maybe you’ll get new ideas on how to highlight your skills and competencies at the interview. 6. Get advice on how to advance your career For career changers and those who feel stuck in their career, AI provides personalized recommendations for upskilling and reskilling based on industry trends and your individual career goals. Ask ChatGPT to take the role of a career coach. Provide some background information about your current position, educational background, work experience and career aspirations, and let your virtual career coach recommend the next steps to achieve your goals. Own your own words and let your personality shine through the text While AI is a great help for crafting application documents, don’t outsource yourself from the process. Experienced recruiters can spot pretty easily when a candidate uses AI to write their application documents. This is ok, as long as your authentic voice and your own words can be identified from the application. After all, humans still want to hire humans. If the recruiter gets the feeling that the application is completely written by AI, it might raise concerns about your abilities to produce well-structured text of your own which often is expected from candidates applying for expert positions. ChatGPT is just a tool Leveraging ChatGPT as your virtual career coach can save you time and effort. The best way to learn how to use it is just starting to test how it could support your job searching journey. Just remember to evaluate the insights and make your own informed decisions critically. After all, ChatGPT is just a tool, not a substitute for your own judgment and ethical responsibility. Sources: 1. Duunitori (2024). Kansallinen rekrytointitutkimus 2023, Työnhaku suomessa. URL: https://drive.google.com/file/d/1x0xD9_qVzllV1kbu8gxwHOcNuBrqSBHG/view. Read: 23.04.2024. Unadkat. A. 2023. What the heck is a Chat Generative Pre-Trained Transformer, and why should I care? URL: https://www.linkedin.com/pulse/what-heck-chat-generative-pre-trained-transformer-why-amit-unadkat/. Read: 23.04.2024. OpenAI (2024). What is ChatGPT? URL: https://help.openai.com/en/articles/6783457-what-is-chatgpt. Read: 24.04.2024. Author: Anu Luoma works as a Specialist at Metropolia’s International Relations office. She works in a national Talent Boost project which aims to support international talents’ integration and opportunities to build their future in Finland. She has wide experience as a Career Coach and is teaching courses: Boost Your Job Search and Discover Your Career Path in Finland.
Entrepreneurship – Using Your Skills in Different Ways
Employment may be difficult to find for some newcomers to Finland. One of the ways to make sure that your skills continue to develop or are utilised is to become an entrepreneur. There are different kinds of entrepreneurship in Finland. Many factors will determine if you want to try entrepreneurship, but it is always worth considering even if it is not your first choice. As mentioned, there are different forms of entrepreneurship; the two most common forms are a sole entrepreneur (toiminimi in Finnish) or a limited company (Osakeyhtiö in Finnish). Other options exist as well such as becoming a light entrepreneur and a freelancer. Each have their own rules and regulations. For more specific information on these forms of entrepreneurship, you can visit the Uusyrityskeskus (New Business Centre) in your city, or you can check out more information in the yearly guidebook that the Uusyrityskeskus creates. All of the initial information that you will need to consider becoming an entrepreneur is included in this comprehensive pdf guidebook. It is also available in Swedish and Finnish. The 2019 version of the guide is also available in Russian, Arabic, Chinese and French on the Uusyrityskeskus website. These will still be helpful because the information does not change too much year on year. Remember to always double check it – especially if it is about taxes, pensions, or anything that you need to pay. These numbers can change yearly. What Will I Sell? There are different ways to become an entrepreneur. In this section, we will look more closely at four different ways to become an entrepreneur. Your own situation and skillset will determine which route you take. You can have an idea that you have created yourself, you can decide to create a consultancy to sell the skills that you already have, or you can even purchase a business that already exists. Consulting Others A consultancy is when you take the skills and education that you already have and sell those to customers. A consultancy is a service business which means that you provide expert services for customers. Consultancies, in general, do not sell products. Buying an Existing Business As current entrepreneurs wish to retire, there are more and more businesses in Finland that require new owners. Purchasing an existing business is a solid way to become an entrepreneur if this is what you want. The companies already have customers and there is a defined market for them. It is also possible that a fresh pair of eyes will find new ways to make the business grow and modernise. This is sometimes referred to as Business Transfer or Business Acquisition The Federation of Finnish Enterprises (Suomen Yrittäjät) has a unit dedicated to this specific way of becoming an entrepreneur. They even run some information sessions about it. You can see all the information that they have on this topic on their website. Your Own Idea You may even have your own idea of what you can do. This can be a café, an import/export business, selling crafts that you make, etc. The possibilities are endless. You can even decide if you want to do this entirely online or in a physical shop. Possibilities exist to do this by yourself or partnering with someone else. Often this kind of entrepreneur is called self-employed. Create a Startup A startup is a term that has been confused over the years and is sometimes used to describe starting any kind of company. But this would be incorrect. A startup is a company that is intended to be scaled pretty quickly. Most likely, this means that it is a tech-based company. Finland’s capital area, which includes Helsinki, Espoo, and Vantaa, is well known for its startup ecosystem and has produced quite a few tech startups. Finding an Idea There are many ways to find an idea for starting a business. Below I have listed five ways to begin exploring how to find your idea. The outcome of this brainstorming will fit into one of the four categories in the previous section about what to sell. 1. Let Go of Originality There is a place for original ideas, but it is rare to have one. Someone somewhere will have thought of the same thing either in part or as a whole. That is ok. Having ‘competitors’ means that there is already a market for that service or product you are considering. Google was not the first browser and Apple was not the first phone maker. 2. Use Your Skillset As mentioned above, you have a bunch of skills that can be utilised. You just need to thoroughly analyse them to identify how you might package them. What do you know well that others do not? What can you do easily that others need help with? These types of questions will help you to understand what your unique selling point is. 3. Solve a Problem or Identify Underserved Needs We walk around every day being irritated by things that we feel do not work well or are not fit for purpose. Are any of these things fixable by you in a way that you could monetise? Use your irritation to create a sellable solution. The same principle can be applied to underserved needs. Can you see that a certain product is missing that you have seen other places? As someone coming from outside the country, there are places where you can imagine a different way or product for doing something. Different cultures solve problems differently and this new perspective could help to find gap in the market. This gap may be filled using something that you know about that others do not. A great example of this is the Finnish astiankuivauskaappi (dish drying cabinet). It even has its own Wikipedia entry. 4. Build on Products or Services That Already Exist Sometimes you see a product or service that could be extended or improved with an independent addition. When iPhones started coming out, independent retailers began to provide all kinds of covers for them. This was something that they could see that people would need since they were very expensive and needed protection, but it also allowed people to personalise their phone as a statement. You could be an expert in Excel spreadsheets and you could decide to sell courses in how to increase productivity with that tool, or you could create an e-book that has a glossary of ‘hacks’. 5. Ask Family and Friends Asking family and friends what they think you do well or even analyse what it is that they ask for help in from you is a great place to start your exploration. Sure, you may help them for free because they are your family and friends, but would there be a market for turning those skills into something you can sell. Maybe you create simple websites for your friends so that they can display a portfolio or even for their business. Support for Entrepreneurship Once you have come up with your idea, it is time to start thinking seriously about testing your idea and figuring out how you will create your business. Some decisions will be about what kind of funding you will need to make it happen. In the beginning, it is a good idea to ‘bootstrap’ which means to try to make it with as little outside funding as possible. But that does not mean that everything should be done on your own. The Startup Grant (StarttiRaha) Even though the name seems that it is only for startups, the Startup Grant, can be used for almost all types of companies. There are some types of companies that they will not give the grant for, but you should check with the Uusyrityskeskus to find out if your company idea is eligible. The Startup Grant is intended for helping new company owners cover basic needs during the starting up phase of the company. This means that if you receive it, it is approved for 6 months and then you are able to apply to have a second 6 months. It is important that you do not register your company before you are given approval for this grant. Help to Become an Entrepreneur There are many organisations out there that want to help entrepreneurs. Many times, the help is providing information, but it can also be with things such as: Registering the company Giving advice before and after you have started it Industry specific advice Mentoring Idea development and more There are many organisations that can help: Business Helsinki Business Espoo Yritys Vantaa Suomen Yrittäjät Startup Refugees The Shortcut Kiuas For more information about organisations that can support your entrepreneurial development, you can check out this previous blog post by Vejay Nair & Marika Antikainen. Becoming an Entrepreneur as a Student There is even a way to get help if you are a student. At many universities and universities of applied sciences in Finland, you will find courses and units that focus on helping students to become entrepreneurs. At Metropolia, this is the Turbiini pre-incubator programme. This course allows students to earn credits for developing their ideas and for learning the skills needed to become an entrepreneur. In 2023, 175 students went through the Turbiini course and already in 2024, there are 118 students signed up for the course in the first half of the year. The course is run in Finnish and in English. If you are not an official Metropolia student, then you can apply to take the course through Metropolia’s Open University. Blogger Pamela Spokes works as a Service Designer in Metropolia’s RDI team. Originally from Canada, Pamela has years of experience in university admin focusing on international recruitment, marketing, and the international student and staff experience. With a Bachelor’s degree from Canada, a Master’s degree from Sweden, an MBA in Service Innovation & Design from Laurea UAS, and her AmO from Haaga-Helia UAS, she is well-versed in being a global citizen. She has lived in Finland for more than 15 years and is also an entrepreneur.
Crafting a Compelling LinkedIn Profile for Jobseekers in Finland
Finland is a country of small networks. It can be hard to find and get into these networks. LinkedIn is one door into them. Depending on your industry, LinkedIn can play a significant role in your visibility to potential recruiters and for content that is searchable online. This visibility is important when you are looking for work. In this blog post, let’s break down what fully utilising your LinkedIn profile and account functions means. To begin with, we need to see how useful LinkedIn is in Finland. LinkedIn is both an established and growing social media platform in Finland. So, it is important to stand out on it. The research that tracks subscribers by country shows us that LinkedIn has been growing by around 100,000 members each year since 2019 (1). This means that about 32.4% of the entire Finnish population has a LinkedIn account. Which, in turn, means that around 50% of Finns between 15 and 65 have a LinkedIn account. This is important for jobseekers to know. Below you will see that there is a reason for this. The Finnish job market relies heavily on networks and networking and LinkedIn is a professional networking platform. LinkedIn makes it easier to establish a professional identity and a personal brand. Table 1. LinkedIn Users in Finland Your professional identity is “who you are in your work. It is the label you name yourself for whatever it is you do for a living” (2). Once you pinpoint your professional identity, you can begin or continue to build your personal brand on LinkedIn’s professional platform. LinkedIn has many great uses for jobseekers. Their job board and search function are very useful and allow for many different filters to help you narrow your search for more relevant results. The ability to explore and follow interesting companies to discover their needs, what is important to them, their corporate culture, and more. You can also follow individuals and groups who you admire, who you wish to learn from, and engage with. Additionally, there are two essential parts for building your brand, 1) your profile and 2) the content that you create, share and interact with. Each of these requires different tools and time. Let’s look at both of these parts. Breaking Down the LinkedIn Profile LinkedIn is about presenting yourself and interacting with topics that are important to you professionally. When you start doing this, it is important that your profile is looking well put together and comprehensive. Headshot/Photo You need to make sure that the photo you use in your profile is professional and clear. This is something that you can have friend take against a white background in your house when there is a good amount of light. Make sure to wear something that you would be comfortable working in. Banner photo This photo is the one that goes across the top of your profile page. It is a great opportunity to use it to represent something that is important to you. It is quite a prominent place and size on your profile so think about it. You can utilise whatever kind of photo here or some kind of graphic you like. Maybe browse other people’s profiles to see what you like. You could also use a tool like Canva to create something for you. Creating a LinkedIn banner (or any visual) with Canva is easy because it offers templates that have correct dimensions for this purpose. About section The About section is for adding information that is not directly available in your CV. It allows you to tell a story about yourself. This section that allows you to create a few paragraphs of text about yourself. Use this section to tell something about yourself that your other sections do not. This is a great place to talk about what drives your professional identity. It is important to note that there is a 2000-character limit but when people browse, only the first three lines are visible until someone clicks on your profile. So, make sure that those three lines are great ones! It will add great personality to your profile. Experience There is a reason that this section is called “Experience” and not “Employment”. This is because we can gain experience in many different ways. There are different ways to write about your previous experience, but it is important to include the dates and titles and a short description of what you did in each of them. Don’t forget that just because you volunteered for something, it doesn’t mean that you don’t put it in the experience section. Increasingly, LinkedIn is recognising the diverse kinds of experiences we have in our lives that help us to gain skills. One of those more recently recognised and added was the option to list “Parent” as a job title. Parenting is a whole set of skills that people develop in a certain part of their lives. These skills can be very useful in the workplace. Education As expected, this section allows you to list your academic qualifications. There will be full academic qualifications and different trainings that you have completed. These are good to put in this section - with a reminder that there is another section that can be for training and professional development if you wish to put it there instead. Other Sections In these other sections you can separately list many different items that are related to your professional life: Licenses and certifications Projects Volunteering Skills Publications Courses Honours and Awards Languages Getting and Writing Recommendations There is also the possibility for people to write a recommendation for you. This can be used for former colleagues, bosses, people you supervised - LinkedIn will ask the author to define the relationship when it is being written. This is something that can be done in a reciprocal way, you can find someone that you worked well with and ask them to write one for you, but you will also write one for them. When writing a recommendation, you can briefly write about these few things: the length and context of your working relationship mention the skills and expertise they have reflect on their role in the team add a personal note if you want Keep the recommendations to a reasonable-sized paragraph (100-150 words) and these will really help to round out your profile. Developing a Content Strategy It is important for any hiring employer to be able to see what you have been doing and how you both might be of interest to each other. This goes for anyone reading through your LinkedIn profile and your content as a whole. Your LinkedIn presence goes beyond the profile sections that you fill in. It also includes the content that you create, share, and re-post, like and comment on. It can take some time to make sure that your LinkedIn profile is really looking updated and complete. But it is important to take the time to do this. In a way, not having a LinkedIn profile is like a company not having a website; it is difficult to believe that it is real. If you do not invest time in your LinkedIn presence when you are looking for a job, then it can be difficult for employers to imagine you in their organisation. When the profile itself is in good shape, you need to determine how you want to show up and present yourself through your own day-to-day contact and interactions on LinkedIn. As mentioned previously, one of the best tools that you can learn to use to develop your visual content is Canva. There is a free version, and it is a great tool that is easy to learn and can help you create more pleasing visuals than any other tool if you are not a graphic designer. If you feel that you need some more insights into how you can create a LinkedIn strategy for yourself to begin developing a personal brand, Herizon.io runs a “LinkedIn Bootcamp for free. Their organisation also has other services and training for international jobseekers. Author Pamela Spokes works as a Service Designer in Metropolia’s RDI team. Originally from Canada, Pamela has years of experience in university admin focusing on international recruitment, marketing, and the international student/staff experience. With a Bachelor’s from Canada, a Master’s degree from Sweden, an MBA in Service Innovation & Design from Laurea, and her AmO from Haaga-Helia, she is well-versed in being a global citizen. She has lived in Finland for more than 15 years and is also an entrepreneur. References 1. https://napoleoncat.com/stats/linkedin-users-in-finland/2023/12/ 2. https://www.morethanmytitle.com/blog/2022/7/20/personal-branding-versus-professional-identity